Job Title: Assistant Business Administrator
Reports to: DIRECTOR
Business Title: CREATIVE TOUCH INTERIORS INC.
JOB SUMMARY
The Business Administrator acts as a support in all business operations of the company. This includes carrying out supporting tasks in daily operations, as well as assisting with organizational structure and management of the company.
The primary responsibilities of the Business Administrator is to provide support in solving issues, creating value, maximizing growth and improving business performance. The ideal candidate should possess a mix of math, technical and communication skills, including excellent business relation skills, as this role involves managing every aspect of the business. Must have great organizational and prioritization skills, critical thinking and negotiation skills as well as the ability to multitask. Business Administrator projects will range from office administration, professional communication, digital marketing maintenance, financial assistance and data entry. We are growing rapidly and have big goals for the future, so we are looking for someone who is ready to meet the challenges of the job and enable us to enjoy sustainable success.
ORGANIZATIONAL STATUS
Creative Touch Interiors Inc. provides outstanding service with team performance, working with trusted trades to manage risks and deliver innovative construction solutions. Our mission is to Create Happiness Through Design. We cultivate well-being through harmonious collaboration and live to inspire others within their everyday environments. Honesty, integrity and communication are the keys to our success.
SERVICES
| Custom Interior Design and Project Planning | Design Consulting |
| Residential Renovation Project Management | Styling and Finishing |
| CAD Drawing and 3D Rendering | Full Home Renovating |
PRIMARY DUTIES AND RESPONSIBILITIES
- Establish and carry out organizational goals, policies and procedures
- Oversee organization’s financial and budgetary activities
- Assist in general activities related to providing services
- Innovate by applying new technologies in the workplace
- Consult with other staff about operations
- Negotiate and assist with contracts and agreements
- Analyze financial statements, sales reports and other performance indicators
- Identify places to cut costs and to improve performance, policies and programs
- Represent the company to professional services at meetings, conferences and negotiations
- Work with finance and accounting to eliminate waste and enhance productivity of each function
- Communicate with staff regularly to handle problems, identify new opportunities and build trust and transparency
- Evaluate budget proposals and manage purchases and expenses
- Providing office support including customer and employee support
- Keeping well-organized files and records of business activity
- Researching company data and archived reports
- Keeping computer database up to date
- Interacting with clients either on the phone or in person
- Answering phone and passing messages on
- Following up on business communications, billing and ordering
- Communicating with suppliers and trades
- Using online hub organizational system to track company clients and financials
- Collecting and inputting company data
- Learning about the company’s mission and available/services
- Preparing documents and sending emails on behalf of the company
- Writing and editing company correspondence
- Assisting with minor technical support
- Participating in office meetings and taking meeting minutes
- Giving feedback on office efficiency and suggesting possible improvements
- Being ready for any other administrative tasks that are required
SKILLS, QUALITIES AND EXPERIENCE
| To be a Business Administrator, you will need to have: |
| Business Administration Diploma (2 year) |
| 3+ year’s experience as a Business Administrator; managing small or medium-sized businesses |
| Excellent written, spoken communication and negotiating skills |
| Clear, objective, logical and critical thinking |
| Excellent problem solving and time management |
| Excellent proficiency in Microsoft Office, Mac, and digital media |
| Awareness of current business issues and trends |
| Knowledge of local and national business support and funding initiatives |
| A non-judgmental and positive approach |
| Excellent Math and IT skills; proficiency in Microsoft Office Suite and Mac Pro |
| Excellent organizational and multi-tasking skills |
| The ability to work on your own initiative and the attention to detail |
SPECIALIZED DUTIES:
- Professional Knowledge; develop understanding of terminology in design, renovations and business
- Diversity; appreciate, adapt and productively work with a wide variety of people
- Drive; maintain desire to prove ability to work in a fast-paced cutting-edge environment, keeping a clear focus and managing specific tasks